Minutes of IQAC Meetings, 2016-2017

Tingkhong College
P.O. Tingkhong
Dist: Dibrugarh, Assam
Pin: 786612

Meeting No. 1 (General Meeting Convened by the Principal)
Date- 06/08/2016 (Saturday)
This general meeting was convened by the principal who is chairperson of IQAC, Tingkhong College. The meeting is attended by all the teachers, non- teaching staff, library staff as well as various other stakeholders like students’ union body, Alumni member, College management and the local public. She welcomes all the members and entrust them with different responsibilities related to IQAC. She then places the agenda of the meeting before the house.

Agenda Items

Item No. 1:
The principal discusses about the various roles that needs to be assigned to the teaching
faculty of the college.
Item No.2: The coordinator of the IQAC cell is appointed
Item No. 3: The principal reminds everyone that the teaching as well as the non-teaching staff are entrusted with various responsibilities and it is their duty to ensure the smooth functioning of different duties.

Discussion:

The discussion centers around the new committees that is formed for the smooth functioning of the IQAC. Mr. Mridul Borgohain is assigned as the coordinator of the IQAC cell. He is entrusted with the responsibility of preparing the AQAR. The teaching and the non-teaching staff is entrusted with different responsibilities for the smooth conduct of IQAC and the institution.

Resolutions:

1. Resolved that the new IQAC of the college be formed.
2. The coordinator of IQAC cell is appointed.
3. Resolved that the teachers and non-teaching staff are entrusted with various duties and responsibilities.

Meeting 2

Date: 28/10/2016 (Friday)
The coordinator of IQAC status that this meeting is chaired by Dr. Jyotimala Gohain, Principal cum Chairperson, IQAC is convened to discuss the following agenda.
Agenda Items
Item No.1:
The co-ordinator of IQAC of IQAC presented a proposal for organizing a Career Counselling Programme.
Item No.2:
Discussion on academic matters like conduct of sessional exams, evaluations, internal marks etc.
Item No.3:
Conduct of discussion regarding construction of Girls Hostel.

Discussion:

The co-ordinator of IQAC Mr. Mridul Borgohain puts forward a proposal for conducting a Career Counselling Programme. The members unanimously agree to this particular proposal and dates for the counselling programme as well as the resource members have been decided accordingly. The meeting also centered around different academic matters i.e. conduct of sessional exam, IA marks allotment procedure and so on. The members of the meeting further examined the quality of work as well as work progress of the construction of Girls Hostel that is going on.

Resolutions:

1. Resolved that the Career Counselling Programme will be organized on 21/11/2016.
2. Resolved that the students will be awarded internal marks on the basis of their
attendance, group discussions, sessional examinations and seminar presentation as done previously. Further, the process accordingly IA marks should be transparent.
3. The work progress of the construction of the Girls Hostel is examined by the members of the meeting.

Meeting No.3

Date-29/12/2016 (Thursday)
The purpose of this meeting is delivered by Sri Mridul Borgohain,IQAC coordinator. Hestates the agenda of the meeting as enlisted below.The meeting is choired by Dr Jyotimala Gohain,Principal,Tingkhong College.
Item No.2
Discussion on academic matters like conduct of sessional exams, evaluations, internal marks etc.
Item No.3
Conduct of Discussion regarding construction of Girls’Hostel.

Discussion:-

The co-ordinator of the IQAC Sri Mridul Borgohain pult forward a proposal for conducting a Career Counselling Programme. The members unanimously agree to this particular proposal and dates for the counselling programme as well as the resource members have been decided accordingly. The meeting also centered around different academic matters like conduct of sessonal exams, I A marks allotment procedure and so on. The members of the meeting further examined the quality of work as well as work progress of the construction of the Girls’ Hostel that is going on.

Resolutions: –

1. Resolved that the Career Counselling Programme will be organized on 21/11/2016
2. Resolved that the students will be awarded internal marks on the basis of their
attendance, group discussions, sessional examinations and seminar presentations as done previously. Further, the process of awarding IA marks should be transparent.
3. The work progress of the construction of the Girls’ Hostel is examined by the
members of the meeting.

Meeting No.3

Date- 29/12/2016 (Thursday)
The purpose of this meeting is delivered by Mridul Borgohain, IQAC coordinator. He states the agenda of the meeting as enlisted below. The meeting is chaired by Dr. Jyotimala Gohain, Principal, Tingkhong College.
Item No.1
Preparation of upcoming Annual College Week.
Item No.2
Appointment of in charges for the upcoming Youth Festival to be held by Dibrugarh University.
Item No.3
Discussing the budget and other relevant topics related to educational tours that are conducted annually.

Resolutions:

1) Resolved the dates for and other budgetary matters related to the Annual College Week.
2) Resolved that two teachers will be appointed as student in charge who would
accompany the students for Inter College Youth Festival.
3) Resolved that each department would undertake an educational tour. Budget and other related matters have also been discussed.

Meeting No. 4:

Date- 25/02/2017 (Saturday)
The purpose of this meeting chaired by Dr. Jyotimala Gohain is delivered by Mridul Borgohain, coordinator, IQAC. The agenda of the meeting is as follows:
Item No. 1
Installation of CCTV cameras.
Item No. 2
Discussion regarding Gunotsav.
Item No. 3
Book donation by the Alumni Association.

Discussions:

The meeting centered around significant infrastructural development like installation of CCTV cameras. The selected faculty members for the first phase of Gunotsav have been instructed to prepare themselves. Further, the members acknowledge the Alumni Association who have donated books for the students.

Resolutions:

1) Resolved that ten CCTV cameras will be installed in the college classrooms, seminar hall and in other major spots in the College.
2) Resolved that the faculty members selected for the first phase of Gunotsav be partially relieved off their duties and provide all necessary training facilities required.
3) The Alumni Association is thanked for their noble gesture of donating books for the help of the students.

Meeting No. 5

Date: 29/04/2017 (Saturday)
The meeting is chaired by Dr. Jyotimala Gohain, Principal-cum-Chairperson, IQAC and the objective of the meeting is put forward by Sri Mridul Borgohain, Coordinator, IQAC. The agenda of the meeting is as follows.
Agenda:
Item No. 1
Requirement of bench desk.
Item No.2
Infrastructural developments with the aid of RUSA and other government funds.
Item No.3
Computerization of administration and library.

Resolutions:

1) Resolved that thirty pairs of bench desk will be ordered to be made.
2) Resolved that RUSA funds amounting to Rs 36 Lakhs will be utilized on different necessary renovation work of classroom, link road, college gate etc.
3) Resolved that computerization and library will be completed as soon as possible.